It’s official – travellers to Europe must start applying and paying for ETIAS from 2023! Here is what you need to know…

Travellers To Europe Must Apply For ETIAS From 2023!

The European Commission has just announced the European Travel Information and Authorisation System (ETIAS) for all travellers to the Schengen States.

Slated to start in May 2023, ETIAS is meant to “identify security, irregular migration or high epidemic risks” amongst visa-exempt travellers.

EU travellers are exempt from ETIAS, and will continue to have freedom of movement throughout the EU, and the freedom to spend as much time as they want in any state in the Schengen zone.

ETIAS will only be obligatory for travellers from countries that currently do not require a visa to travel to the EU – about 60 countries including the US and the UK.

Travellers who currently need a visa to enter the EU will still need to apply for a visa. They will not be allowed to use ETIAS.

How Does ETIAS Work For Travellers To Europe?

Travellers will need to apply for ETIAS through a “largely automated IT system”, with approval granted “within minutes” for about 95% of applicants. But that could drag out to a month for “very exceptional cases”. Those who have their application denied will be allowed to appeal.

While applying for ETIAS will be quicker, done online, and requires no biometric information, there is a cost attached.

Every traveller aged 18 to 70 will need to pay an ETIAS fee of €7 (about US$7.40, £6, A$10.60, S$10.20, RM32.50). It is currently unknown if ETIAS will be free or cheaper for other age groups.

Applicants will be required to submit their data in the online application, which is said to take only “10 minutes” :

• Unspecified personal data
• Travel document (passport or equivalent document)
• Member State of first intended stay
• Background questions relating to previous criminal records, presence in conflict zones, orders to leave the territory of a Member State or third countries, return decisions issued.
• Identity of the person / company assisting the applicant in the application process (if necessary)

The ETIAS system will automatically check the information provided against several EU databases, and approve or transfer it to ETIAS National Units for manual processing.

Once approved, the ETIAS will be valid for 3 years, or until the expiry date of the passport. So if possible, travellers should definitely renew their passports before applying.

But note that the ETIAS can be revoked at any time, if the conditions for that travel authorisation are no longer met by the applicant.

ETIAS : Selected FAQs

Here are selected FAQs on the European Travel Information and Authorisation System for those who want to learn more.

What is the difference between a Schengen visa and an ETIAS travel authorisation?

The ETIAS authorisation is not a visa. Nationals of visa liberalisation countries will continue to travel the EU without a visa but will simply be required to obtain a travel authorisation via ETIAS prior to their travel. ETIAS will be a simple, fast and visitor-friendly system, which will, in more than 95% of cases, result in a positive answer within a few minutes.

An ETIAS travel authorisation does not reintroduce visa-like obligations. There is no need to go to a consulate to make an application, no biometric data is collected and significantly less information is gathered than during a visa application procedure.

Whereas, as a general rule, a Schengen visa procedure can take up to 15 days, and can in some cases be extended up to 30 or 60 days, the online ETIAS application only takes a few minutes to fill in. Only in very exceptional cases, could the ETIAS procedure take up to 30 days. The validity will be for a period of three years, significantly longer than the validity of a Schengen visa. An ETIAS authorisation will be valid for an unlimited number of entries.

The ETIAS travel authorisation will be a necessary and small procedural step for all visa-exempt travellers which will allow them to avoid bureaucracy and delays when presenting themselves at the borders. ETIAS will fully respect this visa-free status; facilitate the crossing of the Schengen external border; and allow visa free visitors to fully enjoy their status.

Read more : EU Digital COVID Certificate : A Comedy Of Errors!

What will visa-exempt travellers have to do before their travel?

Travellers will have to complete an online application via a dedicated website or an application for mobile devices. Filling in the application should not take more than 10 minutes and should not require any documentation beyond a travel document (a passport or other equivalent document). In case of an inability to apply (due to age, literacy level, access to and competence on information technology etc.) applications may be submitted by a third person.

An electronic payment of a €7 fee for each application will be required for all applicants between the ages of 18 and 70. The electronic payment methods will take into account technological advancements in the visa-free countries in order to avoid hindering visa-free third country nationals who may not have access to certain payment means.

The automated assessment process will start after the fee collection is confirmed. The vast majority of applicants (expected to be more than 95% of all cases) will be given automated approval which will be communicated to them within minutes of payment. If there is a hit against any of the searched databases or an undecided outcome of the automated process, manual handling of the application will take place by a Central Unit in the European Border and Coast Guard Agency or by a Member State team. This can prolong the response time to the visa-exempt third country national by up to 96 hours. In very exceptional circumstances further information may be asked of applicants and further procedural steps may be necessary, but in all cases a final decision shall be taken within four weeks of their application.

Of the roughly 5% of applications which produce a hit, it is expected that 3-4% will receive a positive decision after ETIAS Central Unit verifies the data, with the remaining 1-2% being transferred to ETIAS National Units for manual processing. After the decision applicants will be given a response by email with a valid travel authorisation, or a justification for the refusal.

Read more : EU Officially Accepts Malaysia’s Digital COVID Certificate!

What happens if a person has been refused travel authorisation from ETIAS?

If the travel authorisation is refused, the applicant retains the right to appeal. Appeals can be launched in the Member State that has taken the decision on the application and in accordance with the national law of that Member State. The applicant will be informed which national authority is responsible for the processing and decision on his or her travel authorisation, as well as information regarding the procedure to be followed in the event of an appeal. If the traveller considers their treatment to have been unfair, he/she is also given the right to seek redress or request access to the information through the national authority.

What is the validity of an ETIAS travel authorisation?

The validity of the travel authorisation will be three years (or until the expiry date of the travel document).

What are the obligations for the carriers?

Prior to boarding, air and sea carriers, as well as carriers transporting groups overland by coach will have to verify the status of the travel document required for entering the Schengen Area, including the requirement to hold a valid ETIAS travel authorisation. A transitional period is foreseen for carriers transporting groups overland by coach during which it will not be obligatory for them to check the presence of a valid travel authorisation.

What will happen at the border crossing point? 

Upon arrival at a Schengen area border crossing point, the border guard will electronically read the travel document data, thereby triggering a query to different databases, including a query to ETIAS in the case of visa-exempt travellers. If there is no valid ETIAS travel authorisation, the border guards will refuse entry and record the traveller and the refusal of entry in the Entry Exit System.

If there is a valid travel authorisation, the border control process will be conducted and the traveller may be authorised to enter the Schengen area if all entry conditions are fulfilled or refused access as provided by the Schengen Border Code.

Read more : EU Air Travel : Face Mask + Physical Distancing Not Required!

What databases will be checked by ETIAS?

When verifying and assessing the information submitted by visa-exempt travellers, the system will automatically cross-check each application against: 

A. the existing EU information systems:

• the Schengen Information System (SIS),
• the Visa Information System (VIS),
• Europol data,
• the Eurodac database (once the Eurodac recast is in place),

B. future EU information systems:

• the Entry/Exit System (EES), 

C. Interpol databases:

• the Interpol Stolen and Lost Travel Document database (SLTD),
• the Interpol Travel Documents Associated with Notices database (TDAWN),

D. a dedicated ETIAS watch list and specific risk indicators.

Read more : Air Travel To Malaysia : Latest Covid-19 Requirements + SOP!

How will ETIAS ensure and guarantee the respect for fundamental rights and data protection?

Personal data recorded in ETIAS will not be kept for longer than is necessary for its purpose. Data shall be stored for: 

• the period of validity of the travel authorisation or, 
• five years from the last decision to refuse, revoke or annul the travel authorisation. 

The data could be stored for an additional period of no more than three years after the end of the period of validity of the travel authorisation if the applicant freely and explicitly consents to keep his or her data longer. After the expiry of the data retention period, the application file and personal data will be automatically deleted from the ETIAS Central System. 

Member States’ law enforcement authorities and Europol will have access to ETIAS, under strictly-defined conditions, for the prevention, detection or investigation of terrorist offences or other serious criminal offences. The designated authorities and Europol should only request access to ETIAS when they have reasonable grounds to believe that such access will substantially help them in carrying out their duties. 

Recommended Reading

• Air Travel To Malaysia : Latest Covid-19 Requirements + SOP!
• You Can Now Fly To United States Without COVID-19 Test!
• How To Renew Malaysian Passport Online : Latest Guide!
• EU Air Travel : Face Mask + Physical Distancing Not Required!
• Malaysia : No More COVID-19 Test / Insurance For Travellers!

Go Back To > Travel | Business | Tech ARP

Support Tech ARP!

Please support us by visiting our sponsors, participating in the Tech ARP Forums, or donating to our fund. Thank you!