“Invoice processing is an essential business operation but manual processes such as data entry and paper handling are not only time-consuming but also prone to inaccuracies, which gives cause for inefficiencies,’’ said Alvin Lee, Head of Business Imaging Solution Division, Canon Marketing (Malaysia) Sdn. Bhd. “The Canon Accounts Payable Processing solution enables significant time and cost savings by automating the invoicing process to enable the divestment of time to focus on the core business.”
Invoicing made seamless
Through IRIS technology, Canon offers an advanced suite of data capture tools that scans and extracts key information from documents in a variety of formats to connect and integrate with the back office in real time.
For example, essential information such as purchase order number, account code, supplier information are extracted for automated validation, which saves the user the time from the tedious process of manual data entry. Should there be errors or missing information, the user is automatically flagged for the user’s further verification.
Upon validation of information, the invoices are automatically matched to corresponding purchase orders and delivery notes. Thereafter, the invoice will be sent to the approver for authorization. After the invoice has been authorized for payment, it is securely archived into the database for easy retrieval.
Significant efficiencies achieved with transparency and accuracy
The Accounts Payable Processing Solution enables resources to be leveraged more effectively so teams can work with greater efficiency and focus on higher value work for the business.
Automating the invoice process enhances the compliance framework of the business and mitigate risks. Business owners are assured that the data is securely archived and in a situation where there is a need for audit or an invoice query, the digital document is swiftly retrieved for tracing information relating to the visible flow of approvals.
- Minimization of manual data entry for higher work productivity
- Enhanced audit trail
- Customization of workflows to business needs (e.g. approval processes)
- Increased visibility of un-posted invoices
- Successful linkage with back-end systems (e.g. SAP ERP)
- Reduction of paper in the office
- Easier sharing via e-documents on a centralized system
Canon Accounts Payable Processing Solution Availability
The Canon Accounts Payable Processing Solution is now available from Canon and all Canon authorised distributors.